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Lists have three places where you can adjust settings and control the ways that the list and its items work (as well as who has access to them) In the Lists Settings, you set aspects about the list itself and on individual items you can manage line item security (this must be enabled in the list settings) The other settings are the List View Web Part Settings that control how list data is displayed The List Settings allow you to access the primary settings (title, description, and security) as well as maintenance options such as deleting or saving a list as a template Accessing a list s settings is done by navigating to a view of the list itself accessible from the site s Content page accessible via the View All Site Content link When you create a list in a site, a list really becomes its own entity; the functionality and views of the data are provided by the list, not the site With the forms provided, you can add and update items, while the List Views (not web parts) provide different views of the list data By default, there is always view created called All Items, which provides the main view when the list is created Of course, you can create any number of additional views, and all are selectable from the list Just to be clear, when you are inside a list or a library, you will see the list name at the top of the page When you are dealing with a List View Web Part this is a view, and the Site or Page title is displayed To manage a list s settings, open the site where the list is, and click the View All Site Content Then on the Content page, find the list you want to view and doubleclick on it to open When opened, the menu bar shows the Settings menu; use this to click on The List Settings link Notice that you have other options in this menu, including Create Column (add a column to the list) and Create View (create a new view of the list); these are quick links to those functions (also available from the List Settings page) The main list settings break down into three sections.

Description Rule enforced before saving new or changed data in a record Rule enforced before deleting a record Rule enforced before saving new or changed data in a control Rule enforced before leaving control

11:

Part II:

These options are the general settings for the list and its security as follows:

Summary

Title, Description, and Navigation This allows the changing of the title, description, and enables/disables the list appearing on the site Quick Launch Bar Versioning Settings This enables settings for Content Approval This enables/disables content approval for submitted items; if enabled, users can submit, but only the list owner or an approver can approve the items Item Version History This enables/disables creating a new version each time a duplicate item is submitted Versions can be major or minor and you can limit the number retained (Keep this in mind for PowerPoint!) Draft Item Security This sets the security level for draft items, including: Any User Who Can Read Items At this level, all readers can see drafts Only Users Who Can Edit Items At this level, all users with contribute rights can see the drafts Only Users Who Can Approve At this level, only approvers and the users that originally submitted the items can see the drafts

You might never want to add hyperlinks or a calendar to a form, but if you do, this chapter contains all the information you need to add these and other special controls The most important question regarding form design isn t What new and exotic things can I add to it but, rather, What does the user need to see and know to do his or her job One of the most flexible features of form design is the ability to link subforms to a main form to show related data from more than one table You saw examples of using subforms in this and the preceding chapter where records from a table on the many side of a one-to-many relationship were displayed in a subform with the data from the one side in the main form Starting with the next chapter, you will learn how to create reports for distributing information to outside users You also make further use of the Police database introduced in this chapter and continue to see examples using the Home Tech Repair database You create reports first with the help of the Report Wizard, and then from scratch in report Design view 14 then discusses special reports that group and summarize data or print envelopes and mailing labels