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List Views provide a dual role in lists Within the list itself, they provide ways to slice and dice the list items, allowing you to filter, sort, and group the view When viewing a list, the different views become a sub-navigation on the left-hand portion of the page allowing the user to choose any view they want Conveniently enough, these same views are also available to the List View Web Parts on a page, because they can be set to use a specific view The key to views is to remember that they are just views of the list data Regardless of the type of view you create, the fields required for creating new items and other such details remain the same; views don t change the underlying list In reverse, however, changes to a list will affect the list s views if a column is removed, it is removed from the views as well If a view is grouping on a deleted item, everything will appear under an empty group If you are communicating with other web parts (covered below), connections can be broken if the joining column(s) are deleted To handle views, SharePoint actually maintains an aspx page that is used for the display When a list is created, a default view called All Items (items may be links and so on depending on the list type), and subsequently, a file called allitemsaspx is created for the list When you create a new view, a new aspx file is created (with a matching name) One view must be designated as the default, because this is used repeatedly As you saw when you added columns, there is always an option to Add to the Default View When a list is created, the default is the All <whatever> View; you can change this to any view you create.

Part II:

Using views in a list is done from the List View itself; to access these for editing or to create new ones can be done via the List Settings page at the bottom of the Views section:

IN retrieves records in the main query for which some record in the subquery meets the comparison NOT IN is the opposite of IN and retrieves records in the main query for which no record in the subquery meets the comparison EXISTS is used in true/false comparisons to determine whether the subquery returns any records at all

To use a subquery to define a new field, type the statement in the Field cell of an empty column For example, the following subquery adds the Address field from the Bid Data table to the grid

Creating or editing a view uses the exact same page; you can create a view by clicking the Create View link or edit a view by clicking on the name of the view in the list Clicking the All Links View in the example will open up the existing view definition:

Figure 5-6

You can return to the Field cell and change the Expr1: default field name to a more informative one, such as Address but be sure to keep the colon (:) in the query design You can also rename the field later in Datasheet view

As you can see from here, you can modify (if editing) or enter (if creating) the name and the URL for this particular view (note that if you change the URL a new aspx page is created to match it) If you re using MOSS, the next section sets the audience (only shown when being created) as either a Personal View (available to users to customize) or a Public View (preset for all users) Below that, there are check boxes, column names, and a position drop-down, which, if checked, include the column in the view The position drop-down sets the order (from left to right) of the column in the view Note that columns that indicate linked to will provide drop-down menus when being viewed by the user For example, Linked to Edit means that a drop-down menu with Edit as one of the options will be enabled, and when a user is viewing the item, moving the mouse over the name shows the drop-down menu Columns selected are cumulative; the more columns, the more width the view will take While a wide view of data can be useful, consider making many short views and then using multiple List View Web Parts for arranging on a page The next few sections deal with the look and feel of the actual view; be aware this is not a full-blown style sheet However, it does provide limiting data, presentation, presorting, and grouping information: Filter This is made up of the following options:

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