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Show All Items in This View This basically shows every item in the list Show the Items Only When the Following Is True This allows you to set up anything from a simple to very complex filter of the data, based on an if , and/or decisional tree with columns against values you choose Conditional options include the basics, such as Is Equal To, Is Not Equal To, and so on, but

Although this is a simple example, you can see that using subqueries to define fields based on values found in other tables can reduce the number of tables you need in a query In this case, you didn t have to add the related Bid Data table to the query design to include the job address

11:

Summary

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In the first chapters of this book, you learned how to construct tables and databases and store information efficiently Now you ve seen how to create a wide variety of queries that help you retrieve information Many queries selectively retrieve information based on carefully specified criteria, while others perform data management operations on records in one or more tables

they also include comparisons such as Contains and Begins With Any number of conditions can be created Sort This enables/disables sorting by users If enabled, users can click on column titles in a view to sort by that column This also allows you to set the default sort for as many columns as you like (either ascending, as in 1, 2, 3, which is typical for most lists, or descending, as in 3, 2, 1, which is typical for calendars) Group By This provides grouping in the display by one or more columns in the list An example would be a column called Region When displayed in the list, Region would appear as a highlighted line with all items that matched that region underneath it (this grouping display can also be expanded and collapsed by default) Note that the column must be able to be used for grouping, because if it isn t, SharePoint will not display it To facilitate the grouping, you can also set a limit on the number of items to display (think top five ) Totals This option allows you to create total columns based on columns and/or item counts in the List View Style This provides View Style options that provide different ways to view items; for example, Boxed will display each item with a box around it These are useful but not too sophisticated; for advanced stylization, List Views support using alternate XSL Folders This controls the way folders are shown in the list (if enabled): Folders or Flat This is the option to show items inside folders or show without Show This View There are three options within this option: When In All Folders is selected, the view is available when inside of a folder When In the Top-level Folder is selected, the view is only accessible in the top folder When In Folders of Content Type is selected, a link to this view is shown only when in folders that have a specific content type Item Limit This sets the maximum number of items to display (paging) and the maximum of total items that can be returned (ideal when large lists create performance issues) Mobile This enables/disables the view to be used for Mobile Applications and can be set as the Mobile Default View (the mobile addresses are shown) When a view is created, you have a few choices in terms of the kind of view to create The Standard View is a simple list, just like the All Items View shown previously Other views include a Datasheet View (like a spreadsheet) or the Gantt Chart View (only useful for task-type lists) The view type you choose merely determines the front-end presentation that the user will get As an example, in a Links List, I ve created a view that shows only Link and does not show the Notes column The steps to do this are as follows: 1 From the List Settings page, click Create View.

Part II: