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(if enabled) To create a new distribution group, click the New link to open the New Distribution Group page:

6 Switch to Datasheet view and check for Lost in the Award Date field to make sure the right records will be appended, and then switch back to Design view and save the query as Add to Archive 7 Click Run Access displays a message asking for confirmation to append six records 8 Choose Yes to complete the addition or No to cancel the operation Once you copy the Lost Bid data records to the archive, the next step is to remove them from the original table

Once you have created a new group, you will be returned to the list You will notice, however, that the group does not appear in the list This is because the state of the item is set to pending, and there are no views provided for this To view pending items, a new view to list all items must be created From the drop-down list menu on the List View page shown previously, click the Create View link and then select a Standard View:

The delete query might be the most dangerous action query of all Even though no action queries can be reversed, deletion seems to be an even more drastic type of activity all the more reason to make a backup copy of all the tables before you begin a delete query A delete query removes entire records from the table, not only the specified fields You can remove records from a single table, multiple tables related by one-to-one, or multiple tables related by one-to-many

Deleting records from a single table or several one-to-one tables is straightforward Add the tables to the delete query design and specify the criteria for deleting the record for example, the account is paid in full, the work order is completed, or the house has been sold

7:

Part II:

Name the view All Groups as shown:

Access forms are used for viewing and entering data You can use Access to design a form that presents data in a way that makes the information easy to understand and nearly foolproof to enter and manage While the Access Form Wizard can do all or most of the work for you, this wizard does only what you ask it to do It pays to plan ahead and design the form on paper before invoking the wizard

Click the OK button to create the view (leave all other options as is) When you return to the view, make sure the view is selected, and you should see the group you created:

a name, select a location to create the new application, select a programming language, and click OK

TIP If printed data collection forms are already in use, you might want to create a replica of the form

You can now access this item to approve or reject it; mouse over the title and from the drop-down list, select Approve/reject Item:

The Home Tech Repair production manager wants a form that shows current work orders with the following information: work order and bid numbers, address, customer s name, supervisor s name, job description, plus all the cost information, including the extended costs that add the overhead expenses Although she hasn t specified the arrangement of the data in the form, you need to sketch it out and show it to her for approval before starting to create the Access form Figure 11-1 shows a rough sketch of the new Current Workorders form After reviewing and incorporating the comments returned by the prospective users of the form, you must decide on the structure of the form and search for the data that you need in the form design