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When you first open the Print Preview window, the report is automatically displayed with the Fit option, which sizes the page in the window vertically You can increase or decrease the degree of magnification to almost any value or ask Access to adjust the report to fit on the screen Right-click in the Print Preview window and choose Zoom from the shortcut menu to toggle between Fit and the last magnification that you set To change the magnification more precisely, click the down arrow next to Zoom and choose a percentage between 10 and 1000 percent from the list, or enter a value and then press enter The number of pages you choose to preview at once determines the degree of magnification when you choose Fit When the mouse pointer passes over the report preview, it changes to a magnifying glass with a plus (+) or minus ( ) sign, which you can click to alternate the preview between Fit and the last percentage (%) that you chose When the glass shows a minus sign, clicking zooms out, making the preview less magnified Clicking the magnifying glass with a plus sign zooms in on the area where the pointer was when you clicked it This provides a quick way to zoom in on a specific part of the report for example, a group summary field

13 While for most practical reasons you don t need to have more than one view, this demonstrates that you can have the list as a content source to provide different views on the page You can even communicate between them, using one to filter the data in the other but using the same list

You can print the report from any view, including Design view, or you can print without opening the report at all All the print commands open the Print dialog box, where you can select other print options and change the page setup It is a good idea to print from Print Preview, because if you make any changes to the page setup, you can see the changes before you commit to print To print the report from Print Preview, do one of the following: On the Print Preview tab, click the Print command Right-click in the report and choose Print from the shortcut menu Click the Microsoft Office button and choose Print from the context menu Press ctrl-p If the report is not open, right-click the report name in the Navigation Pane and choose Print from the shortcut menu All of these methods open the Print dialog box, where you can change some of the print options or choose to print the data only, without the titles and other features

Libraries (all types) are used to store documents within SharePoint Libraries themselves are simply lists with attachments, except that the actual document content is indexed by the search engine While good for searching, the Item/File relationship can be very important; however, the List Item and columns represent a crucial part of the metadata for documents in SharePoint (in this case, metadata means background information that identifies what the document is and what it s for) This is important because the true metadata of a document depends on the application In Word, for example, you can select Document Properties and add supplemental information

NOTE You can also click the Print button on the Quick Access toolbar to send the report directly to

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the printer If you print in this way, the Print dialog box does not open and you cannot change any print options before committing to print If you want to change any of the printing or page layout options, such as the margins, the page layout, the printer selection, the number of columns on the page, or the page size, you can use the commands in the Page Layout group or run Page Setup The Page Layout group offers common settings for margins and paper size, and the Page Setup dialog box lets you specify custom settings After setting the page specifications, you can choose the print options in the Print dialog box, such as the number of copies and the range of pages to print

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